Outsourced Bookkeeping Services for Small Businesses
Your own dedicated bookkeeper — without the cost or risk of relying on one in-house employee.
Capacity Bookkeeping provides outsourced bookkeeping services to businesses nationwide. Every client gets a dedicated, experienced U.S.-based bookkeeper they can get to know and work with directly, backed by an established professional bookkeeping company serving hundreds of clients. We offer straightforward onboarding, fixed monthly fees, and no long-term contracts.
Need help now? Call (845) 430-1347 to talk with us about your books.
What Is Outsourced Bookkeeping?
Outsourced bookkeeping means handing the day-to-day work of maintaining your books to an outside bookkeeping team instead of hiring and managing an in-house bookkeeper. You keep visibility and control of your finances while we handle the bookkeeping work needed to keep your records accurate and useful.
For many small and growing businesses, outsourcing provides experienced bookkeeping support without paying for all the non-bookkeeping time that comes with an employee. Your Capacity bookkeeper works on your books when bookkeeping work needs to be done — you are not paying for breaks, downtime, social media, water-cooler conversations, vacation time, or the other hours that naturally come with a full-time employee. That efficiency is a major reason we can often provide professional bookkeeping for substantially less than the cost of an in-house person.
Outsourced Bookkeeping Services We Provide
- Ongoing bookkeeping and account reconciliation
- Transaction review and categorization
- Monthly financial reporting
- QuickBooks and other bookkeeping software support
- Cleanup and catch-up bookkeeping
- Year-end bookkeeping
- Payroll support
- Additional financial support as your business grows
A Bookkeeping Team Without Another Full-Time Hire
Hiring a good in-house bookkeeper can be expensive and difficult. Recruiting, training, supervising, payroll taxes, benefits, vacation coverage, and employee turnover all add to the real cost of the position.
Capacity gives businesses another option: a dedicated bookkeeper you can actually know and rely on, backed by an established company, experienced team, systems, oversight, and insurance. Our bookkeepers have significant professional experience and are based in the United States.
A Safer Way to Handle Your Books
Giving one employee complete control of your bookkeeping can create unnecessary risk. With Capacity, your dedicated bookkeeper is backed by a professional bookkeeping company serving hundreds of clients, with organizational oversight, established processes, and insurance. You still get the personal relationship of having your own bookkeeper, but you are not putting your company’s financial records in the hands of one unsupported individual.
Who Is Outsourced Bookkeeping a Good Fit For?
Our outsourced bookkeeping service is designed for business owners who have outgrown doing the books themselves, are spending too much time supervising bookkeeping, have books that have fallen behind, or need more dependable financial reporting without hiring another full-time employee.
We work with businesses ranging from solo operators to larger multi-entity companies and nonprofit organizations. Because the work can be handled remotely, we serve clients throughout the United States.
Already Behind? We Can Start With a Cleanup
You do not need perfect books before contacting us. If your bookkeeping is months behind, inconsistent, or simply not giving you numbers you trust, we can begin with cleanup and catch-up work. Once the books are current, ongoing monthly bookkeeping can keep them that way.
Why Businesses Choose Capacity Bookkeeping
- Your own dedicated bookkeeper — someone you can get to know and work with directly, not an anonymous bookkeeping pool.
- Experienced U.S.-based bookkeepers — real bookkeeping professionals rather than a generic offshore processing service.
- Lower cost than a typical in-house hire — you pay for professional bookkeeping work rather than a full employee workday.
- Professional-company safeguards — your bookkeeper is backed by an established company serving hundreds of clients, with oversight, processes, and insurance.
- Fixed monthly fees — a predictable bookkeeping expense.
- No long-term contracts — we want clients to stay because the service works for them.
- QuickBooks and other bookkeeping software — most of our clients use QuickBooks, but our team has experience with dozens of other bookkeeping and accounting platforms as well.
- Scalable support — bookkeeping help that can grow with your business.
Outsourced Bookkeeper vs. In-House Bookkeeper
An in-house employee may make sense when a business needs someone physically present for a substantial amount of accounting work every day. Outsourcing can make more sense when you need professional bookkeeping expertise but do not need—or do not want the cost of—a full-time bookkeeping employee.
The right choice depends on the complexity of your business, transaction volume, reporting needs, and how much day-to-day financial work truly requires an employee on site.
Related Bookkeeping Services
Small Business Bookkeeping Services • QuickBooks Bookkeeping & ProAdvisor Services • Bookkeeping Cleanup & Catch-Up Services • Bookkeeping for Contractors & Construction Companies
Bookkeeping Services for Nonprofit Organizations
Considering Outsourced Bookkeeping?
See Outsourced Bookkeeper vs. In-House Bookkeeper for a practical comparison of cost, continuity, flexibility and oversight. You can also read How Much Do Bookkeeping Services Cost for a Small Business? to understand what actually drives bookkeeping pricing.
Frequently Asked Questions About Outsourced Bookkeeping
Will I have my own dedicated bookkeeper?
Yes. You will have a dedicated bookkeeper you can get to know and work with directly. Your bookkeeper also has the support and safeguards of the larger Capacity team behind them.
Can you take over books that someone else has been maintaining?
Yes. We can review the current bookkeeping, identify what needs attention, complete cleanup work when necessary, and establish an ongoing process.
Can you help if my books are several months behind?
Yes. Cleanup and catch-up bookkeeping are an important part of our work.
Do I have to sign a long-term contract?
No. Capacity Bookkeeping offers bookkeeping services without long-term contracts.
How much does outsourced bookkeeping cost?
Cost depends on the amount and complexity of bookkeeping work your business requires. We use fixed monthly fees for ongoing service so you know what your bookkeeping will cost. Contact us for a quote based on your business.
Talk to Capacity About Outsourcing Your Bookkeeping
If bookkeeping is taking time away from running your company—or you simply want a more dependable system—let’s talk. We’ll learn about your business, your current books, and what kind of support you actually need.
Call (845) 430-1347 to request a no-pressure consultation.